Adding expenses
Note: This video does not include the VAT drop-down to select which VAT scheme applies to the purchased item
Rent should not be entered here, as the PFS System will automatically pull this information from your monthly or weekly summaries.
The expenses screen allows you to add any items that you purchase for your group which are not logged elsewhere.
To start, click ‘add new’ at the top of the screen.
You can add items to the record and select the relevant category, or use a custom category if you’ve added these to the system (see below section for details).
An attachment can also be uploaded for future reference. Attachments must be under 2MB, and either a PDF file, or a PNG/JPG image.
Once completed, click Save.
Records can easily be deleted as required using the button on each row, and you can view attachments by clicking their relevant icon.
Take care when entering expenses and ensure you split them between VAT items and non-VAT items.
For example, if you buy some books from the eshop, these are likely to be Zero Rated.
Countdown Gift Vouchers will be Standard Rate VAT.
As such, you may need to split these transactions accordingly.
Bulk Adding
On occasion, you might want to add several expenses at once. If so, click the ‘Add Several’ button to use the bulk upload tool.
Simply add the expenses line by line, and if you wish, upload a relevant receipt to the system.
Once complete, press ‘Save’ and the system will update with the new transactions.
Custom Categories
You can manage and add custom categories using the ‘Manage Categories’ box. Simply add the custom item and click save. You’ll then be able to categorise accordingly.
