This article relates to the SA105 UK Property (Landlord) Module
The Landlord Profit/Loss Summary provides you with a clear month-by-month breakdown of your rental business, showing your total income, expenses, and profit/loss for the financial year.
This report is automatically generated from the Property Income and Property Expenses ledgers you maintain in your account.
Where to Find the Report
- Go to Reports > Landlord Reports
- Select Profit/Loss Summary
- The system will display a full table for the current financial year
Understanding the Report
The report is split into three key sections:
1. Income
- Rent Income – All entries from the Property Income ledger.
- Total Income – The sum of all rent and other property income for the period.
2. Expenses
Expenses are grouped into HMRC-approved categories:
- Rent, rates, insurance, ground rents etc
- Repairs, maintenance and renewals
- Loan interest and other financial costs
- Legal, management and professional fees
- Cost of services provided
- Travel costs
- Other allowable expense
Each row shows the total for that category by month.
3. Profit/Loss
- Total Expenses – Sum of all expense categories for the month.
- Profit/Loss – Income minus expenses.
- A positive value (green) means profit.
- A negative value (red) means loss.
Tips
- Ensure you regularly update both Property Income and Property Expenses so the report is always accurate.
- If a figure looks wrong, check the original ledger entries (e.g. missing rent, mis-categorised expense).
- Use the Property filter (if enabled) to see breakdowns per property.
Troubleshooting
My totals don’t look correct
- Check if all income/expense records are entered with the correct date (the report works by financial year months).
- Make sure each record is linked to a property.
Some expenses are missing
- Only active categories are included. If you didn’t choose a category when adding an expense, it won’t appear here.
The totals don’t match my bank account
- The report shows what you’ve entered in the ledgers — it isn’t linked directly to your bank. Ensure all payments and receipts are logged.